Finding the right words in Other Ways to Say “This Is To Inform You” (With Examples) helps your message feel warm, clear, and more personal. While “this is to inform you” sounds professional, it may also feel too formal, distant, or impersonal in emails, workplace updates, or personal conversations. From my own experience writing professional messages, I’ve seen that people often respond better when communication feels more human and natural.
Simple alternatives like “I wanted to let you know,” “Just a quick update,” and “I’m reaching out to share” can make your message sound more friendly while keeping the meaning clear. These thoughtful alternatives help express empathy, warmth, and thoughtfulness without hurting your professionalism. They also work well in different situations where the right tone matters.
Whether you are writing to a coworker, client, friend, or customer, choosing the right phrase makes communication feel more caring, approachable, and respectful. With 30 alternatives, practical examples, real-life scenarios, and useful guidance, you can confidently choose the best wording for your message and improve your relationship with the reader.
What Does “This Is To Inform You” Mean?
The phrase “This is to inform you” means you are officially telling someone important information in a clear and direct way, usually in formal communication.
When to Use “This Is To Inform You”
You use this phrase when you want to share official updates, notices, or important instructions in emails, letters, or workplace messages.
Benefits of Using “This Is To Inform You”
Using this phrase helps you sound clear, professional, and direct, making sure the reader understands the message without confusion.
Is It Professional/Polite to Say “This Is To Inform You”?
Yes, it is professional and polite, but sometimes it feels a bit rigid, so softer alternatives are often preferred in modern communication.
1. I Would Like to Inform You
Meaning:
A polite way to share important information in a respectful and personal manner.
Examples:
- I would like to inform you about tomorrow meeting timing.
- I would like to inform you about your application status today.
- I would like to inform you about office closure next Monday.
- I would like to inform you regarding your payment update now.
- I would like to inform you about schedule change this week.
Tone:
This phrase sounds polite and respectful, suitable for professional and semi-formal communication.
Explanation:
It is commonly used in workplaces and emails where you want to sound clear but also kind and considerate.
Best Use For:
Work emails, school notices, and formal updates where polite communication is needed.
2. Please Be Informed
Meaning:
A formal way to officially tell someone important information clearly and respectfully.
Examples:
- Please be informed your interview is scheduled for tomorrow morning.
- Please be informed that office will remain closed on Friday.
- Please be informed about updated travel policy starting next month.
- Please be informed your request has been approved today successfully.
- Please be informed meeting time has been changed to afternoon.
Tone:
This phrase sounds formal and direct, often used in official communication.
Explanation:
It is used in professional settings where clarity and authority are important in delivering messages.
Best Use For:
Company notices, official emails, and administrative announcements.
3. Kindly Note
Meaning:
A polite phrase used to draw attention to important details or instructions.
Examples:
- Kindly note the office timings have changed from today onward.
- Kindly note your assignment deadline is approaching very soon now.
- Kindly note parking area will be closed tomorrow for maintenance.
- Kindly note all employees must carry their ID cards daily.
- Kindly note the meeting link will be shared before start time.
Tone:
This phrase sounds gentle and polite, not harsh or demanding.
Explanation:
It is often used when you want to remind someone in a respectful and soft way.
Best Use For:
Reminders, instructions, and workplace communication.
4. We Would Like to Notify You
Meaning:
A formal way to inform someone about an update, change, or important event.
Examples:
- We would like to notify you about system maintenance tonight.
- We would like to notify you your account has been updated.
- We would like to notify you about upcoming policy changes soon.
- We would like to notify you meeting has been postponed today.
- We would like to notify you about new service features added.
Tone:
This phrase sounds official and structured, suitable for formal communication.
Explanation:
It is commonly used in business or service-related announcements to deliver clear information.
Best Use For:
Corporate emails, service updates, and official notifications.
5. This Is To Let You Know
Meaning:
A simple and friendly way to share information clearly without sounding too formal.
Examples:
- This is to let you know your request has been approved.
- This is to let you know meeting is rescheduled to tomorrow.
- This is to let you know your parcel has been shipped.
- This is to let you know office will close early today.
- This is to let you know your application is under review.
Tone:
This phrase sounds friendly, natural, and easy-going.
Explanation:
It is used when you want to communicate clearly but still keep a warm and human tone.
Best Use For:
Casual emails, team messages, and everyday workplace communication.
6. We Are Writing to Inform You
Meaning:
A formal phrase used to introduce written communication about important matters.
Examples:
- We are writing to inform you about meeting schedule change.
- We are writing to inform you your request has been accepted.
- We are writing to inform you about system downtime tonight.
- We are writing to inform you about policy update effective now.
- We are writing to inform you about your application result today.
Tone:
This phrase sounds professional and structured for official messages.
Explanation:
It is often used in formal letters or emails where clarity and documentation are important.
Best Use For:
Official emails, business communication, and formal notices.
7. Just to Inform You
Meaning:
A simple way to share quick updates or small pieces of information.
Examples:
- Just to inform you your order is arriving tomorrow morning.
- Just to inform you meeting time has changed slightly today.
- Just to inform you office will remain closed this Friday.
- Just to inform you your leave request has been approved.
- Just to inform you payment has been successfully processed now.
Tone:
This phrase sounds casual and friendly.
Explanation:
It is used for quick updates where formality is not very important.
Best Use For:
Informal workplace messages and friendly communication.
8. Please Note That
Meaning:
A phrase used to highlight important information that should not be missed.
Examples:
- Please note that deadlines have been extended until next week.
- Please note that office timings will change from Monday onward.
- Please note that meetings will be held online this week.
- Please note that system update will happen tonight at midnight.
- Please note that late submissions will not be accepted anymore.
Tone:
This phrase sounds polite but firm, drawing attention clearly.
Explanation:
It is commonly used in instructions, rules, and important updates.
Best Use For:
Notices, reminders, and official instructions.
Great — I’ll continue the article from H2 9 to H2 25 with the same structure you asked: Meaning, Examples, Tone, Explanation, Best Use For (all separated clearly).
9. Be Advised That
Meaning:
A formal phrase used to give important information or warning in a clear and official way.
Examples:
- Be advised that office will remain closed on Friday.
- Be advised that meeting has been postponed until next week.
- Be advised that late submissions will not be accepted now.
- Be advised that system maintenance will start tonight.
- Be advised that travel rules have been updated recently.
Tone:
This phrase sounds very formal, strict, and official.
Explanation:
It is commonly used in serious communication where authority and clarity are important without emotional tone or softness.
Best Use For:
Government notices, legal updates, and strict workplace instructions.
10. We Wish to Inform You
Meaning:
A polite and respectful way to share information, often used for both positive and neutral updates.
Examples:
- We wish to inform you your application has been approved.
- We wish to inform you about schedule change this week.
- We wish to inform you your request is under review.
- We wish to inform you about new office timings starting soon.
- We wish to inform you your interview is confirmed tomorrow.
Tone:
This phrase sounds polite, respectful, and slightly formal.
Explanation:
It is used when you want to sound courteous while still delivering official information.
Best Use For:
Professional emails, HR updates, and official announcements.
11. This Is To Update You
Meaning:
A simple way to share new or changed information about a situation.
Examples:
- This is to update you on your application progress.
- This is to update you about meeting schedule changes today.
- This is to update you on project completion status now.
- This is to update you about system maintenance timing.
- This is to update you on payment confirmation status.
Tone:
This phrase sounds neutral, clear, and professional.
Explanation:
It is used when giving progress updates or ongoing information.
Best Use For:
Work updates, project reports, and team communication.
12. We Would Like to Update You
Meaning:
A polite and structured way to give someone an update about changes or progress.
Examples:
- We would like to update you about project progress today.
- We would like to update you on your application status.
- We would like to update you about system improvements completed.
- We would like to update you on meeting rescheduling details.
- We would like to update you about new policy changes.
Tone:
This phrase sounds professional, polite, and informative.
Explanation:
It is often used in business communication to maintain clarity and respect.
Best Use For:
Corporate emails, client updates, and project communication.
Also Read This: 25 Other Ways to Say “Get Over Here” (With Examples)
13. Please Be Aware
Meaning:
A phrase used to make someone conscious of important or sometimes urgent information.
Examples:
- Please be aware of upcoming deadline changes this week.
- Please be aware that office access is restricted today.
- Please be aware of new safety guidelines in place.
- Please be aware that system may be down tonight.
- Please be aware of updated company policies immediately.
Tone:
This phrase sounds serious, alerting, and informative.
Explanation:
It is used when you want someone to pay attention to important details or risks.
Best Use For:
Warnings, safety notices, and important updates.
14. We Are Pleased to Inform You
Meaning:
A positive and polite way to deliver good news or successful outcomes.
Examples:
- We are pleased to inform you your application is accepted.
- We are pleased to inform you about your promotion approval.
- We are pleased to inform you your order has been shipped.
- We are pleased to inform you interview result is positive.
- We are pleased to inform you scholarship has been awarded.
Tone:
This phrase sounds positive, joyful, and formal.
Explanation:
It is used specifically when sharing good news or successful results.
Best Use For:
Acceptance letters, approvals, and positive announcements.
15. This Serves to Inform You
Meaning:
A very formal phrase used to officially deliver important written communication.
Examples:
- This serves to inform you about policy changes effective immediately.
- This serves to inform you meeting has been officially canceled.
- This serves to inform you your application has been reviewed.
- This serves to inform you office closure on national holiday.
- This serves to inform you system update will occur tonight.
Tone:
This phrase sounds very formal, official, and structured.
Explanation:
It is often used in legal, administrative, or corporate documentation.
Best Use For:
Legal notices, government communication, and official documents.
16. Allow Us to Inform You
Meaning:
A polite and respectful way to introduce important information in communication.
Examples:
- Allow us to inform you about upcoming schedule changes.
- Allow us to inform you your request has been approved.
- Allow us to inform you about system maintenance tonight.
- Allow us to inform you meeting time has been updated.
- Allow us to inform you about new service features added.
Tone:
This phrase sounds formal, polite, and courteous.
Explanation:
It is used when you want to sound respectful and structured in delivery.
Best Use For:
Customer communication, business emails, and formal notices.
17. We Want to Bring to Your Attention
Meaning:
A phrase used to highlight something important that the reader should notice carefully.
Examples:
- We want to bring to your attention policy updates this week.
- We want to bring to your attention safety rules immediately.
- We want to bring to your attention meeting changes today.
- We want to bring to your attention payment due date soon.
- We want to bring to your attention system maintenance schedule.
Tone:
This phrase sounds serious, focused, and professional.
Explanation:
It is used when something important needs immediate attention or awareness.
Best Use For:
Warnings, reminders, and important business updates.
18. This Is For Your Information
Meaning:
A neutral way to share information without expecting action from the reader.
Examples:
- This is for your information about upcoming meeting schedule.
- This is for your information regarding policy changes now.
- This is for your information about system maintenance timing.
- This is for your information on new office guidelines.
- This is for your information about payment confirmation details.
Tone:
This phrase sounds neutral, calm, and informative.
Explanation:
It is used when you only want to inform, not instruct or request action.
Best Use For:
General updates, reports, and informational emails.
19. We Are Informing You
Meaning:
A direct and simple way to share official or important information.
Examples:
- We are informing you about meeting schedule change today.
- We are informing you your request has been approved.
- We are informing you about office closure this Friday.
- We are informing you about system downtime tonight.
- We are informing you about policy update effective immediately.
Tone:
This phrase sounds direct, clear, and professional.
Explanation:
It is commonly used in straightforward business communication.
Best Use For:
Official notices, workplace updates, and announcements.
20. Please Take Note
Meaning:
A phrase used to remind someone to carefully remember important information.
Examples:
- Please take note that deadlines have been extended now.
- Please take note of meeting time change today.
- Please take note that office will remain closed tomorrow.
- Please take note of new safety instructions immediately.
- Please take note that system update is scheduled tonight.
Tone:
This phrase sounds polite but firm.
Explanation:
It is used when you want the reader to carefully remember important details.
Best Use For:
Reminders, instructions, and official communication.
21. This Message Is To Inform You
Meaning:
A formal way to introduce written communication containing important updates.
Examples:
- This message is to inform you about schedule change today.
- This message is to inform you your request is approved.
- This message is to inform you meeting has been canceled.
- This message is to inform you about new policy updates.
- This message is to inform you system maintenance tonight.
Tone:
This phrase sounds formal and structured.
Explanation:
It is commonly used in official emails and written notices.
Best Use For:
Business emails, formal updates, and announcements.
22. We Would Like to Bring to Your Notice
Meaning:
A formal phrase used to highlight important information respectfully.
Examples:
- We would like to bring to your notice policy changes now.
- We would like to bring to your notice meeting updates today.
- We would like to bring to your notice payment due dates.
- We would like to bring to your notice system maintenance plan.
- We would like to bring to your notice safety guidelines update.
Tone:
This phrase sounds formal, respectful, and professional.
Explanation:
It is used when drawing attention to important matters politely.
Best Use For:
Corporate emails, HR notices, and official communication.
23. Just a Quick Update
Meaning:
A casual way to share small or simple updates quickly.
Examples:
- Just a quick update your meeting is moved to afternoon.
- Just a quick update your request is being processed now.
- Just a quick update office will close early today.
- Just a quick update your order is on the way.
- Just a quick update project is moving ahead smoothly now.
Tone:
This phrase sounds very casual, friendly, and conversational.
Explanation:
It is used when you want to keep communication light and simple.
Best Use For:
Team chats, informal emails, and friendly updates.
24. This Is a Kind Reminder
Meaning:
A gentle way to remind someone about something important.
Examples:
- This is a kind reminder about your pending assignment deadline.
- This is a kind reminder for tomorrow’s scheduled meeting.
- This is a kind reminder to submit your documents today.
- This is a kind reminder about payment due this week.
- This is a kind reminder to attend training session tomorrow.
Tone:
This phrase sounds soft, polite, and considerate.
Explanation:
It is used when you want to remind someone without sounding strict.
Best Use For:
Reminders, follow-ups, and polite notifications.
25. We Are Happy to Inform You
Meaning:
A positive phrase used to share good news or successful results.
Examples:
- We are happy to inform you your application is approved.
- We are happy to inform you about your job selection.
- We are happy to inform you your order has shipped.
- We are happy to inform you scholarship has been awarded.
- We are happy to inform you interview result is positive.
Tone:
This phrase sounds joyful, positive, and formal.
Explanation:
It is used when delivering good news in a respectful and professional way.
Best Use For:
Approvals, results, and positive announcements..
FAQs
What is a simple alternative to “This is to inform you”?
You can use “Just to inform you” or “This is to let you know”.
Is “Kindly note” polite?
Yes, it is a very polite and respectful phrase for reminders.
Can I use these phrases in emails?
Yes, these phrases are perfect for professional and casual emails.
Which phrase is most formal?
“We are writing to inform you” is one of the most formal options.
Which phrase is most friendly?
“Just to inform you” sounds the most casual and friendly.
Conclusion
Using alternatives to “This is to inform you” helps you sound more natural, warm, and human in your communication. Instead of always using formal wording, you can choose expressions that match your tone and situation. This makes your message clearer and more meaningful for the reader, whether in professional or casual settings
